Accounts Payable Specialist

Addison, TX
Full Time
Mid Level

Benefits:

  • Medical, Dental, and Vision health insurance elections
  • Voluntary STD, Life, Hospital Indemnity, Identity Theft, and Accident coverage
  • Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
  • 401K with 4% company match
  • Overtime pay for hours worked over 40 hours
  • Weekly Pay
  • Direct Deposit or Pay Card option
  • Online pay stub access
  • 24-7 office support
About Rolfson Oil:
Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industry’s most respected companies.

Job Overview:
We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process — from invoice review to payment processing — ensuring accuracy, timeliness, and compliance. You’ll play a key role in maintaining strong vendor relationships and supporting internal departments.

Responsibilities:
  • Manage the AP inbox by receiving, reviewing, and verifying vendor invoices
  • Prepare weekly payment runs (checks, ACH, wire transfers)
  • Reconcile vendor statements and resolve invoice discrepancies
  • Import/export invoices into Concur; ensure proper coding and documentation
  • Communicate with vendors to request credits, clarify billing, or obtain missing invoices
  • Perform daily data entry using QuickBooks, Excel, and vendor portals
  • Serve as the primary point of contact for vendor inquiries and issue resolution
  • Support vendor onboarding (W-9s, insurance certificates, banking information)
  • Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time
  • Act as backup to the AP Manager for fuel purchase drafts and invoice processing
  • Participate in AP-related projects and other duties as assigned
Qualifications:
  • Proficiency with accounting systems (Concur, QuickBooks)
  • Strong Excel skills (VLOOKUP, pivot tables)
  • High attention to detail and accuracy
  • Excellent communication and customer service skills
  • Ability to manage multiple priorities in a fast-paced, high-volume environment
  • Strong analytical and problem-solving abilities
Why Join Us in Addison:
  • Collaborative Team Culture: Work with a supportive finance team that values precision and teamwork.
  • Professional Growth: Opportunities to expand your skills in accounting systems and vendor management.
  • Impactful Work: Your contributions directly support operations in the energy industry.
  • Thriving Location: Addison offers a vibrant business community with convenient access to local amenities.
  • Company Values: Rolfson Oil fosters innovation, accountability, and long-term success for both employees and partners.
Share

Apply for this position

Required*
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Human Check*